Microsoft Outlook is one of the oldest email client software that started shipping with Windows in the Office 97 bundle. Since then the email client has come a long way in both functionality, application and cross-platform availability. Currently, Outlook can run not only on Windows but also Mac, Android and iOS as well as can be accessed online.
If you keep busy all day and don’t have long to reply to every email, it makes sense to automate some of the tasks in your workflow that are bound to remain the same and feel like a repetition every time you’ve to perform them. One such thing in emails is your signature that goes at the end of your email and will remain the same in most cases.
Similar to several other services, Outlook comes with a default signature setup, which is something generic that you’re unlikely to include in your emails as signing off with style is important. In this article, we’re going to walk you through changing your signature in Outlook on the PC as well as mobile app.
How to change signature in Outlook on PC?
Open the Outlook app on PC and follow the steps below. These might also work on Outlook live.
Step 1: Click on the File option at the top-left of the app window.Step 2: Click on Options from the left-sidebar menu.Step 3: A dialogue box will pop-up on the screen .Click on Mail from the left-sidebar menu and then click on the Signatures… button beside Create or modify signatures for messages under Compose messages sub-heading. Step 4: Either click on the New button to create a new signature for your emails or select and edit an existing one. Then type the new or modified signature in the Edit signature text box below. Click on the OK button to save the changes. Make sure to choose the correct email account for the respective signature if you have more than one email address configured on your Outlook app.
How to change signature in Outlook on the mobile app?
Launch the Outlook app on your smartphone and follow the steps mentioned below.
- Tap on the three horizontal bar (hamburger) menu icon at the top-left of the display.
- Then tap on the Settings (gear) icon at the bottom-left on the next page.
- Then tap on Signature under Mail sub-heading with the default app signature below.
- On the next page, edit the Signature and then tap on the tick-mark icon at the top-right of the display.
The new signature will be saved, and you’ll see the change reflected under the Signature option. The same steps should also work on Outlook for iOS. Let us know in the comments below if they don’t.
Also read: How to setup a Gmail account?