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How to create a group email in Outlook?

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Group emails make life easier if you are in a profession that requires constant email communication with many people. It saves time and increases your work productivity.

In this article, we discuss how you can create a group email in Outlook. To send the email, first, you will have to create a group (previously known as a Distribution list). So, let us begin by creating a group and then sending an email to the group.

Create a contact group in Outlook

To send the email, you will have to first create a group in Outlook. This process is very easy and will take a few clicks to accomplish.

Step 1: Go to Outlook and then click on the Home button at the top.This is an image of create groupemail ss1Step 2: Next, click on New items > More items (from the drop-down list)This is an image of create groupemail ss2 1

Step 3: After that, select Contact Group from the More Items drop-down menu and you will see a new window. Click on the Name box to enter the name of the group. This is an image of create groupemail ss4Step 4: Now, it is time for you to add members to the group. First, click on Add members and then select an option from the drop-down menu. Outlook provides three ways using which you can add members to the group, which are as follows:This is an image of create groupemail ss5

  • From Outlook Contacts: Select this option if you want to export the contacts from your Outlook contacts. Click on this option > Write the name of the contacts > OK.
  • From Address Book: This option lets you add contacts from your computer’s address book.
  • New Email contact: If the contact is new and is not on any list, you can add the email of the contact by selecting this option.

Step 5: Once you are done, click on Save and Close.This is an image of create groupemail ss6 Also read: How to change your signature in Outlook?

How to create Group emails in Outlook?

Now that you have created a group and added the members, you can send the emails to the group. Follow the steps given below to send the emails.

Step 1: Start Outlook and then click on Home > New Email.This is an image of create groupemail ss7Step 2: Click on the To section and select the name of the group. As you can notice from the screenshot below, the group’s name is Group1.This is an image of create groupemail ss8 Step 3: Compose the email and then click on Send.This is an image of create groupemail ss9 Also read: How to schedule an email in Outlook?

Kumar Hemant

Kumar Hemant

Deputy Editor at Candid.Technology. Hemant writes at the intersection of tech and culture and has a keen interest in science, social issues and international relations. You can contact him here: kumarhemant@pm.me

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