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How to add notes in PowerPoint?

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  • 3 min read

PowerPoint presentations have become an essential tool. They provide a way to share ideas, data, and messages visually, interestingly and organised. But a good presentation is more than just the slides. It also needs the speaker’s notes. These notes give presenters important hints, explanations, and reminders, making the presentation even better.

In this article, we have discussed adding notes in PowerPoint on Windows and macOS in a few simple and easy steps.

Also read: How to change the bullet point colour in Powerpoint?

Add notes in PowerPoint on Windows

To add notes in PowerPoint on Windows, follow the steps below.

Step 1: Open your document and go to the slide for which you want to add notes, and then click on the Notes option at the bottom of the screen.

Alternate step to open Notes: Click on the View tab and then click on the Notes in the Show section.

Step 2: Add the notes that you want for the particular slide.

Present with the speaker’s notes

When you are connected to the projector, you begin the slide show. Presenter View shows up on your computer screen. However, the projector screen displays only the slides without this view. In Presenter View, you can view your notes while presenting, but your audience sees only the slides.

The notes show up in a box on the right side. If you want to add or remove anything, click inside the box to make changes. The text adjusts by itself, and a vertical scroll bar appears to scroll if needed. Using the buttons at the bottom left corner, you can also make the text bigger or smaller in the Notes box.

Also read: Fix: Word experienced an error trying to open

Add notes in PowerPoint on macOS

To add notes in PowerPoint on macOS, follow the steps below.

Step 1: Open the PPT, click on the View tab, then click on the Normal option.

Step 2: Select the slide’s thumbnail to which you want to add notes.

Step 3: The notes pane will appear below the slide; type whatever notes you want to add.

Also read: How to delete a text box in Powerpoint?

Akash Singh

Akash Singh

Akash is a law graduate who likes to go for bike rides on the weekends soul-searching for answers to his many existential questions. You can contact him here: