Released in 2016, Notion is an all-in-one workspace application developed by Notion Labs inc that provides components such as notes, databases, wikis, calendars, kanban boards, and reminders and more.
It allows users to project and manage a task easily, design repositions alongwith customising the workspace with dozens of LEGO-style building blocks.
If you’re looking to give it a try or are already using Notion, you must know its keyboard shortcuts to work more efficiently. Below we have made a list of all the Notion shortcuts that you need to know, including some popular ones and specific ones to edit and create, all of which will surely enhance your workflow.
Also read: Slack keyboard shortcuts for Windows, Linux and Mac
Popular Notion keyboard shortcuts
You’ll see cmd/ctrl keys used a lot below. This indicates command on Mac, Windows and Linux. These instructions are for English/QWERTY keyboards,
| Popular shortcuts | Description |
|---|---|
| Cmd/Ctrl + N | To create a new page (only for desktop apps) |
| Cmd/Ctrl + Shift + N | To open a new Notion window |
| Cmd/Ctrl + P | Display search tab 0r leaps to a recently viewed page |
| Cmd/Ctrl + [ | To go back to the previous page |
| Cmd/Ctrl + ] | Move to the next page |
| Cmd/ctrl + Shift + L | Switch to Dark Mode |
Markdown Style Notion keyboard shortcuts
| Markdown style shortcuts | Description |
|---|---|
| Insert ** ( Two asterisk) | On either side of the text to Bold the text |
| Insert * (Single asterisk) | On either side of the text to Italicize the text |
| Insert ` (Back quote) | On both sides of the text to create inline code |
| Insert ~ (Tilde) | On both sides of the text to Strikethrough |
| Insert * or – or + then press Space key | To create a bullet list |
| Insert [] (Bracket) | To create a to-do checkbox |
| Type 1 then press Space key | To create a number list |
| Insert # then press Space key | To create a H1 heading |
| Insert ## then press Space key | To create a H2 sub-heading |
| Insert ### then press Space key | To create a H3 sub-heading |
| Insert > then press Space key | To create a toggle list |
| Insert ” then press Space key | To create a quote block. |
Also read: All the Trello keyboard shortcuts you need to know to streamline your work
Create and Style Notion keyboard shortcuts
| Shortcut keys to create & style | Description |
|---|---|
| Enter key | To insert a line in the text |
| Shift + Enter | To insert a line break within a block of text. |
| Cmd/Ctrl + Shift + M | To make a comment |
| — (Three dash line) | To create a divider |
| Select the text, then press Cmd/ctrl + B | To bold the text |
| Select the text, then press Cmd/Ctrl + I | To italicize the text |
| Select then text, then press Cmd/Ctrl + U | To underline the text |
| Select the text, then press Cmd/Ctrl + Shift + S | To strikethrough the text |
| Select the text, then press Cmd/Ctrl + K | To add a link |
| Select the text, then press Cmd/Ctrl + V | To paste a URL and turn the text into a link |
| Select the text, then press Cmd/Ctrl + E | To add inline code |
| Tab key | To indent and nest the content |
| Shift + Tab key | To un-nest the content |
| Type /turn on any side of the text | To change the text block type |
| Type /colour (colour name eg: /red, /blue) on any side | To insert or change the text colour |
For the below shortcut commands Cmd + Option combination is for Mac users and Ctrl + Shift combination is for Windows and Linux users:
| Shortcut keys to create & style | Description |
|---|---|
| Cmd/Ctrl + Option/Shift + 0 | To create text |
| Cmd/Ctrl + Option/Shift + 1 | H1 text heading |
| Cmd/Ctrl +Option/Shift + 2 | H2 text heading |
| Cmd/Ctrl + Option/Shift + 3 | H3 text heading |
| Cmd/Ctrl + Option/Shift + 4 | Create to-do checkbox |
| Cmd/Ctrl + Option/Shift + 5 | Create a bulleted list |
| Cmd/Ctrl + Option/Shift +6 | Create a numbered list |
| Cmd/Ctrl + Option/Shift + 7 | Create a toggled list |
| Cmd/Ctrl + Option/Shift + 8 | Create a code block |
| Cmd/Ctrl + Option/Shift + 9 | Create a new page |
| Cmd/Ctrl + plus key | Zoom in |
| Cmd/Ctrl + minus key | Zoom out |
| Cmd/Ctrl + Shift + U | To move up the page |
| Hold Option/Alt while drag and drop | To duplicate the text |
Edit and Move Block Notion keyboard shortcuts
| Shortcuts to Edit & move block | Description |
|---|---|
| Esc key | To select or clear the block |
| Cmd/Ctrl + A | To select the block with the cursor |
| Space key | Open an image in full screen |
| Arrow keys | To move between the blocks |
| Shift + Up/Down arrow keys | To expand |
| Cmd/Alt + Shift + click | To select or un-select a block |
| Shift + Click | To select all block between two selected blocks |
| Backspace or Delete key | To delete the selected block |
| Cmd/Ctrl + D | Duplicate the selected block |
| Enter key | To edit the highlighted text |
| Cmd/Ctrl + / | To change type, colour or duplicte one or more blocks |
| Cmd/Ctrl + Shift + Arrow keys | To move the selected block |
| Cmd/Ctrl + Option/Alt + T | To expand or close all the toggles in a list |
| Cmd/Ctrl + shift + H | To use the last text or highlight color you used |
| Cmd/Ctrl + Enter key | Modify the selected block by opening or closing the toggle list, check box and making images in full-screen |
Also read: All the Atom keyboard shortcuts that you need to know
@ Commands for Notion
- Mention a person:Type @ with the name of a person or persons you wish to grab the attention of, useful during comments and discussions.
- Mention a page: Type @ along with the different page in the workspace to create a link.
- Mention a date: Type @ and date to give deadlines.
- Add a reminder: Type @remind along with a date, and you’ll receive a notification on the day.
[[ Commands for Notion
- Link a page: Type [[ and the name of the page you wish to link up your text too.
- Create a sub-page: Type [[ and the name of the sub-page you want to nest within your current page. Use your cursor or arrow keys to select + Add new sub-page in the drop-down that appears.
- Create a new page: Type [[ and the name of the page you want to create.
+ Commands for Notion
- Create a sub-page: Type
+and the name of the sub-page you want to nest within your current page. - Create a new page somewhere else: Type
+and the name of the page you want to create. Use your cursor or arrow keys to select Add new page in the dropdown that appears, then select the page or database where you’d like that page to be added. - Link a Page: Type
+and the name of another page in your workspace to create a link to it. If you change the name of the page, this link will automatically change too.
Tip: When you use [[, the dropdown menu will show page linking options first. Whereas when you use +, the dropdown menu will show page creation options first.
Also read: Facebook Page vs Facebook Group: Which one suits your needs more?
Basic Notion keyboard shortcuts
| Basic Shortcut Commands | Descriptions |
|---|---|
| Type /text or / plain | To create a new test block |
| Type /page | To create a new page |
| Type /bullets | To create a bulleted list |
| Type /num | To create a numbered list |
| Type /todo | To create a to-do list with checkboxes |
| Type /toggle | To create a toggles list |
| Type /div | To create a light grey divider |
| Type /quote | To create a quote block of large texts |
| Type /h1 or /# | To create largely heading |
| Type /h2 or /## | To create a medium-sized heading |
| Type /h3 or /### | To create a small heading |
| Type /link | To create a link with a page |
Inline Notion keyboard shortcuts
| Inline Shortcut Commands | Description |
|---|---|
| Type /mention | To mention a page or a person within workspace |
| Type /date or /reminder | To add a timestamp |
| Type /equation | To add TeX formula with the text |
| Type /emoji | Adds the said emoji |
Database Notion keyboard shortcuts
| Database Shortcut Commands | Description |
|---|---|
| Type /table-inline | Creates a database table inside the current page |
| Type /board-inline | Creates a Kanban board inside the current page |
| Type /calendar-inline | Creates a calendar inside the current page |
| Type /list-inline | Creates a list-style database inside the current page |
| Type /gallery-inline | Creates a gallery inside the current page |
| Type /timeline-inline | Creates a timeline inside the current page |
| Type /linked | Creates a linked database |
Also read: How to block your Airtel SIM card?
Media Notion keyboard shortcuts
| Media Shortcut Commands | Description |
|---|---|
| Type /image | Will bring up the option to upload or embed an image, or add one from Unsplash. |
| Type /pdf | To paste in a URL to any PDF |
| Type /book | To paste in a URL to any website to create a web bookmark |
| Type /video | To upload a video file or embed a video from YouTube, Vimeo, etc |
| Type /audio | To upload an audio file or embed a recording from SoundCloud, Spotify, etc |
| Type /code | To Creates a code block for writing and copying any snippet of code |
| Type /file | To upload any file from the computer or create an embed |
| Type /embed | To add any one of the 500+ embeds that work with Notion |
Advanced Notion keyboard shortcuts
| Advanced Shortcut Commands | Description |
|---|---|
| Type /comment | To create a comment on any block |
| Type /duplicate | To create an exact copy of the current block |
| Type /moveto | To move a particular block to a different page |
| Type /toc | To create a Table of Contents block |
| Type /delete | To delete the selected or current block |
| Type /bread | To insert a breadcrumb for locating the tagged page |
| Type /math or /latex | To write mathematical equations and symbols |
Also read: Propresenter 7 System Requirements
