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How to print an email in Outlook?

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  • 3 min read
Microsoft Outlook is one of the oldest email client software that started shipping with Windows in the Office 97 bundle. Since then the email client has come a long way in both functionality, application and cross-platform availability. Currently, Outlook can run not only on Windows but also Mac, Android and iOS as well as can be accessed online. If you keep busy all day and don't have long to reply to every email, it makes sense to automate some of the tasks in your workflow that are bound to remain the same and feel like a repetition every time you've to perform them. One such thing in emails is your signature that goes at the end of your email and will remain the same in most cases.  Similar to several other services, Outlook comes with a default signature setup, which is something generic that you're unlikely to include in your emails as signing off with style is important. In this article, we're going to walk you through changing your signature in Outlook on the PC as well as mobile app. How to change signature in Outlook on PC? Open the Outlook app on PC and follow the steps below. These might also work on Outlook live. Step 1: Click on the File option at the top-left of the app window.Step 2: Click on Options from the left-sidebar menu.Step 3: A dialogue box will pop-up on the screen .Click on Mail from the left-sidebar menu and then click on the Signatures... button beside Create or modify signatures for messages under Compose messages sub-heading. Step 4: Either click on the New button to create a new signature for your emails or select and edit an existing one. Then type the new or modified signature in the Edit signature text box below. Click on the OK button to save the changes. Make sure to choose the correct email account for the respective signature if you have more than one email address configured on your Outlook app.  Also read: 7 tips and tricks that will make your Edge (Chromium) experience better How to change signature in Outlook on the mobile app? Launch the Outlook app on your smartphone and follow the steps mentioned below.  Tap on the three horizontal bar (hamburger) menu icon at the top-left of the display. Then tap on the Settings (gear) icon at the bottom-left on the next page. Then tap on Signature under Mail sub-heading with the default app signature below. On the next page, edit the Signature and then tap on the tick-mark icon at the top-right of the display. The new signature will be saved, and you'll see the change reflected under the Signature option. The same steps should also work on Outlook for iOS. Let us know in the comments below if they don't. Also read: How to setup a Gmail account?

In today’s digital age, emails have become an important part of our lives. It allows people to communicate efficiently, share important information and keep records of important conversations. However, there are still times when you might need a physical copy of an email for reference, documents or other purposes. Microsoft Outlook provides a direct method to print emails.

In this article, we have discussed the steps to print an email in both and the Outlook desktop app.

Also read: How to add contacts to Outlook?

How to print an email on

If you use to manage your emails then below we have explained the steps to help you print an email on

Step 1: Open the email on your Outlook and click on the Menu (triple dot) button located just above the date and time of the email.

Step 2: In the dropdown menu, click on the Print option.

Step 3: The message will appear in a new window, click on the Print button located at the top left corner of that window.

Step 4: A print preview window will appear, change the printer page, layout and colour as per your requirement and then click on the Print button located at the bottom of the menu.

How to print an email on the Outlook Desktop app?

If you use the Outlook desktop app to manage your emails then below we have explained the steps to help you print an email on the Outlook desktop app.

Step 1: Open the Outlook app and then open the email that you want to print, after that press the Ctrl+P keys on your keyboard to open the print menu on the Outlook desktop app.

Step 2: Click on the Print button to instantly print the email.

Step 3: If you want to edit the print settings then click on the Page options, in the pop-up window change the settings as per your requirement and click on the print button.

Also read: How to delay sending an email on Outlook?


Akash Singh

Akash is a law graduate who likes to go for bike rides on the weekends soul-searching for answers to his many existential questions. You can contact him here: [email protected]