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How do you insert a sound file into a Word document?

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Inserting a sound file in Word can enhance the reader’s experience. The sound file can provide additional context to the users while explaining the tricky texts.

Word is one of the most widely used rich text editors developed by Microsoft. It offers some of the best features that can help you in creating a document. Whether it is to change the orientation of the page, add page numbers, or password-protect your document, Word has it all.

However, in this article, we are here to explain how to add an audio file to your Word document. But before that, let us understand why you should do this.

Here’s what we will cover:

Why you should insert a sound file in a Word document?

Here are the reasons why you should insert a sound file in a Word document:

  • Provide further explanations: By inserting a sound file, you can clearly explain the purpose of the document. You can also insert the sound file beside tricky paragraphs to provide additional clarity to the reader.
  • Personal touch with audio feedback: The sound file can also be used to add a personal touch to the documents. For example, if you are a teacher and checking the students’ assignments, you can add personal feedback.
  • Clarifying instructions: If the document is a Do-It-Yourself (DIY), adding a sound file can add more clarification.
  • Narration for storytelling: A narration can bring a much-desired flow to the document.
  • Marketing edge: An audio file can resonate with the audience and can be used for emotional connection.

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How to add a sound file in Word?

Now that we have understood why we should add a sound file in Word, let us understand how to do it.

Step 1: Open Word and then head to Insert > Object. Now, select Object again from the drop-down menu.

Step 2: Next, click on Create from File and then click on Browse to locate the file.

Step 3: After you have located the file, you can click on OK to insert the file. Word also provides more options like Link to file and Display as icon. The first option will add a link to the source file so that the users can reach the file directly. The second option will add an icon on the document page. By clicking on the icon, users can open the file.

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Tips for a hassle-free experience

Here are some tips for a hassle-free experience:

  • Keep in mind that adding a sound file in Word will increase the document size.
  • However, if you link the sound file, the document size will not increase.
  • You should add a caption to the audio file for better accessibility.

In conclusion, inserting a sound file in a Word document is quite easy and usually requires only a few steps. You should add a sound file if you want the users to understand the documents a bit more clearly. Follow the steps above to add the file and create a unique user experience.

Also read: How to exclude words from Google Search?

Kumar Hemant

Kumar Hemant

Deputy Editor at Candid.Technology. Hemant writes at the intersection of tech and culture and has a keen interest in science, social issues and international relations. You can contact him here: